Who we are
This website is operated by NHS Lanarkshire’s Human Resources Department. The main website for NHS Lanarkshire is https://www.nhslanarkshire.scot.nhs.uk/
Application Forms
All interactive forms on this website including but not limited to the Internal Staff Bank FastTrack and the Student HCSW Recruitment application forms are hosted by Cognito Forms. NHS Lanarkshire’s HR department contracts with Cognito Forms for access to their forms software for the purpose of creating secure and customised application forms. We have conducted due dilligence in scuritinising the software and physical security measures taken to protect user data, and have received assurances that Cognito Forms complies with the relevant statutory requirements for companies operating within the UK and handling personally sensitive data. The processing of data by Cognito Forms includes geo-replication of data to servers outside of the UK, including in the United States of America, which is subject to the appropriate safeguards as described in Article 46 of the General Data Protection Regulations. Users of these applications forms are informed that their data will be processed outside of the UK including in the United States of America and their acknowledgement and explicit consent are the legal basis on which NHS Lanarkshire’s HR team operate this processing. The retention of data from these application forms on the Cognito Forms servers is minimised by process design, and for most application forms the data are erased shortly after being recorded.
Further processing of the data you provide in interactive forms will be carried out by Microsoft using Office 365 software including the Power Platform (PowerAutomate, PowerApps, etc.) to enable automation of administrative tasks like communicating with you by email, creating relevant documents such as contracts and starter engagement forms, etc. No decisions are taken by an automated process except in cases where a clearly defined policy applies, for example applicants must be validated as a substantive member of staff or an existing staff bank worker otherwise the application will be automatically marked unsuccessful and the applicant will be notified by email. In other cases where a decision is to be taken on an application on its merits or taking into account the circumstances etc. these decisions will always be taken by a member of NHS Lanarkshire staff, usually from the HR department.
When using our interactive forms you should be aware of your rights under the General Data Protection Regulations. We recommend the Information Commissioner’s Office guide to learn more about the individual rights. If you wish to exercise any of those rights you should contact us. You are also welcome to contact us to provide general feedback about the application forms.
Comments
We do not allow comments on this website.
Media
When you upload media to this website it will be on an application form. See the Application Forms section above for more information.
Cookies
See our Cookies page for more information.
Embedded content from other websites
Application Forms on this website such as the Internal Staff Bank FastTrack and the Student HCSW Recruitment application forms are examples of embedded content.
Who we share your data with
Other than the embedded application forms, we do not collect or share your data through this website.
How long we retain your data
We do not allow comments, so other than the embedded application forms this is not applicable.
What rights you have over your data
If you have used one of our embedded application forms you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Please be aware that, as mentioned in the Application Forms section on this page, any information you provide in an embedded form will be processed outside of the UK including in the United States of America.